HQ Operations All Hands July 31, 2013 Agenda

HQ Operations All Hands July 31, 2013 Agenda

HQ Operations All Hands July 31, 2013 Agenda Welcome Business Management and Systems Support Human Resources and Management Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services

Length of Service Awards / Recognitions Questions? 2 Budget Management & System Support Division Leigh Anne Giraldi Director Budget Management & Systems Support Key Dates

FY13 year end is quickly approaching! The BASO FY13 Year End / FY14 Startup webpage is updated frequently with the latest dates from the Agency. The FY13 Year End / FY14 Startup webpage includes: FY13 Year End Calendar Links to preformatted bookmarks and Cognos reports to assist with monitoring year end activity Forms such as the Procurement Verification Form FAQs & Other Important & Relevant Information

HQ Key Year End Dates Date Description 8/2/2013 All Requests for Training (SF-182s) to be funded by FY13 training funds allocated to your office must be routed in SATERN, and received in the HRMD/Employee and Organizational Excellence Branch Any SF-182s received after August 2nd will not be processed, and will be returned to your office. 8/8/2013 Bankcard purchases using expiring funds must be ordered and entered into the system. 8/9/2013

Last day to submit PRs for new purchase orders, delivery orders or task orders on existing contracts requiring obligation/award in FY 13 using normal procedures.* 9/9/2013 Last day to submit PRs for additional funding to existing contracts requiring obligation in FY 13 using normal procedures.* 9/16/2013 NSSC cutoff for submission of domestic, XTDY and foreign vouchers Approved domestic, XTDY and foreign vouchers must be received at the NSSC by this date. 9/20/2013 HQ Travel Office cutoff date for submission of travel authorizations Approved HQ travel authorizations must be received at the HQ Travel Office by this date to ensure processing is complete prior to Year-End shutdown.

* After deadline, completed Procurement Verification Form must accompany PR For the full listing of HQ as a Center and NMO at JPL year end deadlines, refer to the FY13 Year End and FY14 Startup webpage on the BASO>Website! FY13 Year End/FY14 Startup The FY13 Year End and FY14 St artup calendar for HQ as a Center (AIN:10) and the NMO at JPL (AIN:55) is now available on the BASO webpage. All dates and deadlines are subject to change. Check the webpage frequently for the most up-to-date deadlines and other year end information. FY14 Budget Status

Cross Agency Support Funding $3,500 $3,003 $'s in millions $3,000 $2,711 $2,850 $2,711 $2,794 $2,500 $2,000 $1,500

$1,000 $500 $0 FY12 FY13 Enacted Budget Request House Senate FY14 Both sides of Congress are discussing funding levels less than NASAs request. Sequestration may also play a role which could result in an even lower appropriation.

Human Resources Management Division Leah Hollander Director Agency Leadership Program Opportunities NOMINATION CALL FOR NASA 2014 LEADERSHIP DEVELOPMENT PROGRAMS Application Deadline for HQ Civil Servants: September 13, 2013 The annual call for nominations to participate in two Agency-wide development programs is now open. These programs include the (1) NASA Foundations of Influence, Relationships, Success, and Teamwork (FIRST) and the (2) Mid-Level Leader Program

(MLLP). The NASA FIRST is a one year program and targets GS-11 and GS-12 civil servants. The MLLP is a 16-month program and targets GS-13 through GS-15. Come learn more about these programs at any one of the following information briefing sessions: NASA FIRSTAugust 7 or 27, 2013, 9:00 a.m. 10:00 a.m., Room MIC-6A MLLPAugust 7 or 27, 2013, 2:30 p.m. 3:30 p.m., Room MIC-6A Application forms, deadline dates, and detailed program requirements can be viewed on the following website: http://eoeb.hq.nasa.gov/training/agency-sponsored_programs.html . For more information, contact Kim Haney-Brown at 202-358-0433, [email protected] or Laurie Artis at 202-358-1157, [email protected] Equal Opportunity and Diversity Management Danette Mincey Director

EODM Updates Diversity Workgroup Take Your Children to Work Day 11 HQ Diversity and Inclusion Plan HR and EODM Formed a Small Workgroup to Study Agencys Plan

Discussed the D&I Plan with ODEO Workgroup Formed with HQ Stakeholders and Volunteers Tom Whitmeyer Tom Irvine Alotta Taylor Olga Dominguez Willis Jenkins Walita Winslow-Wilkins EODM 12

HQ Diversity and Inclusion Plan Center Benchmarking Goddard and JSC Drafted HQ D&I Plan Roll Out Scheduled for September 30, 2013 Diversity Day October 3, 2013 13 HQ Diversity and Inclusion Plan Areas of Focus: After reviewing the 5 Principles

Selected Two Areas of Immediate Focus Continuous D&I Education, Awareness & Skill Development Training D&I Awareness/Marketing Campaign D&I Resources for Managers Recruitment, Employee Development and Outreach

Improved Recruitment Strategies/Priorities Employee Development and Mentoring Adopt a School 14 HQ Take Your Children to Work Day Event Took Place on July 17, 2013 Participation for a Number of Directorates Over 165 Children Participated in the Event Received Positive Feedback 15

Information Technology & Communications Division Victor Thompson Director (Acting) E-Mail Services Update Agency E-Mail Service (NOMAD) The NOMAD team is upgrading the Agency E-Mail service to Exchange 2010 and increasing storage capacity for individuals mailboxes HQ personnel will be migrated to the new service in a phased approach over a two month period beginning in July 2013

Customers will receive an IT Notice when they are scheduled to be migrated Anticipated user impact is a 4 hour period of time when their mailbox is being migrated (not a system level outage or impact) New messages will be queued and delivered after the mailbox migration has been completed Benefits and improvements associated with this upgrade All 400MB mailboxes will be upgraded to 1GB mailboxes All 1GB mailboxes will be upgraded to 2GB mailboxes

Improved operability of the webmail service Improved interoperability between PC and Mac devices 17 On-Line Meeting Services The current Cisco Webex service will be replaced with Microsoft Lync in October 2013 This service replacement is a requirement in the ACES contract The Lync on-line meeting service provides customers with

the same service capabilities as WebEx but with cost savings The Lync on-line meeting service will be piloted across the Agency from August through October 2013 All current WebEx VTC seat subscribers will be invited to participate in the Pilot Deployment 18 Enterprise Service Desk The services and capabilities of the Agency Enterprise Service Desk continue to be enhanced and augmented ITCD and representatives from the HQ community are testing the

enhances associated with the August ESD system update Capability for customers to lookup past incidents and service requests Improved clarity of system generated e-mail messages sent to customers Bug fix to address a system level communication issue 19 New ITCD Staff Members Aaron Goad IT Security Chris McCoy Applications Development Tonia Canada Applications Development (Detail Assignment) Fred Johnson Customer Services (Detail Assignment)

20 HQ Facilities & Administrative Services Division Dave Redman Director Building Update Renovation Complete on 9th , 8th ,7th, 6th, and 4th floors !!!!! 3th floor renovation started June 27, 2013 5th floor renovation is scheduled after completion of 3rd Floor

Design Intent Drawings completed and reviewed Construction Drawings will be delivered for review on August 21, 2013 Compiling design requirements for the 2nd Floor Weekly meetings continue with Piedmont, their contractor team, GSA and NASA HQ

Concurrently build new 1st floor Security Suite Drawing schedule for 1st floor, Stairway, and Archives Estimated completion date September 4, 2013 NO NASA employees permitted on this floor without proper safety certification Review schedule and deliverables Ensure code compliance Completion date is August 20, 2014 Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html 22

New FASD Staff Members Donald Grant, Branch Chief Emergency Management and Administrative Services - August 12 Logan Monroe, Emergency Preparedness Officer, Test, Training, and Evaluation - August 26 23 Length of Service Awards Recognitions 24 Questions? 25

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