SFC2014 General EC Training System for Fund management in the European Community 2014-2020 SFC2014 Course SFC2014 Introduction & Basic Concepts Access & Security The CCI number Nodes Using SFC2014 How to login Navigating Notifications
SFC2014 Workflow Operational Programmes Other Objects Document Management Support Documentation Practical Demo Question & Answer Session SFC2014 Introduction SFC2014: Shared Management SFC2014 application is a shared management tool: Platform used by EC and MS for EU funds management Period: 2014-2020 Electronic data exchange Used by 5 EC Directorate General:
EMPL REGIO AGRI MARE HOME SFC2014 Introduction SFC2014: Shared Management Centralisation and standard format of data Interactive action between MS and EC Real time information Data & Document Upload & Submission (by MS) Uploading documents & Following workflow (by EC) Reporting
Data consistency Transparency SFC2014 Introduction Legislation SFC2014 is described in Article 74(4) of the Regulation (EU) No 1303/2013 of the European Parliament and of the Council of 17th December 2013 The SFC2014 Implementing Act is the Commission Implementing regulation No 184/2014 DG EMPL users have read-only access apart from a few Secretariat's users who have update access Available
on the SFC Portal : http:// ec.europa.eu/sfc/en/2014/about-sfc2014 SFC2014 Introduction Workflow in SFC2014 Data Entry & Submission Document Upload Member State SFC 2014
Calculations Data Validation Notification of events Information Verification (change of status) Document Upload SFC2014 Introduction System Interactions Ares SFC2014 Portal SFC2014
FO SFC2014 BO RDIS SFC Infoview ABAC Access & Security SFC2014: The Application Access: Web Application Login: ECAS protected Secure access to programmes Each user granted access to view or update programmes related to the funds of the DG and the
Country for the Member State. Access & Security Access & Security Liaison officers: MS Liaison (MS users) / EC Liaison (EC users) Nominated per Member State / Per DG In charge of User Management Verification of user entitlement (Roles/Fund) Creation of access request via SFC2014 User & Security Module (USM) Update of user roles/access Access & Security User Roles Different roles granted to read, update or send data & documents at MS level: Managing Authority (MSMA), Certifying Authority (MSCA), Audit Authority (MSAA)
Different roles granted for users to read, send/update documents/status at EC level: EC Operation Agent (ECOA) EC Audit Agent (ECAA) Dealing with a programme in SFC2014 Changing status, uploading documents (if necessary) Access & Security Roles Function Read only access in SFC2014 Update access in SFC2014* EC Operational Agent (ECOA) Can view all data
Can view data, modify data status, upload related documents EC Publishing Officer (ECPO) Can view only the Commission Decision(s) Can enter EC decision numbers and upload EC decision documents EC Audit Agent (ECAA) Can view all data Can view data, modify audit data status, upload audit related documents EC Major Project
Reporter (ECMP) Can view only Major Project Progress Report (REGIO) N/A Can view Back Office Data Normal User (the role able to update) can view data, create and modify data, send to ABAC EC Back Office (BOEC) * UPDATE access to SFC2014 is restricted to a limited number of people, as all decisions and document uploads are, in principle, to be done via the WAVE or RDIS2 systems. Access & Security Access Requests
For DG DG EMPL Users request access via Complete Webform* (sent to the EMPL ECL) DG REGIO Local Helpdesk or ECL DG MARE Local Helpdesk or ECL DG AGRI Local Helpdesk or ECL DG HOME and JUST-SDR Local Helpdesk or ECL
Other EC DGs EC HELPDESK IT (Read only access) *Select option "Access to computer applications": https://myintracomm.ec.europa.eu/dg/empl/it/GeneralProcedures/WebForm/Pages/default.aspx The CCI Number Identification of Data - CCI Code Identifying each programme uniquely Code Commun dIdentification Contains: Year Country or geographical area (CC) Leading DG The fund(s) covered (FF) The type of object (TP) Sequential ID number
Example: 2014HR05M0OP001 Croatian Operational Programme for Competitiveness, FEAD (Social Inclusion) YEAR 2014 CC HR DG 05 FF M0 TP OP SEQ 001
The CCI Number Leading DG Refers to the DG having ownership of the project. Directorate General CODE REGIO 16 EMPL 05 HOME 65
MARE 14 AGRI 06 The CCI Number Funds DG Fund Name Fund Code AGRI European Agricultural Fund for Rural Development
EAFRD AGRI Instrument for Pre-Accession Assistance IPA(d) EMPL European Globalisation Adjustment Fund EGF EMPL European Social Fund ESF
EMPL Fund for European Aid to most Deprived FEAD EMPL Internal Security Fund ISF EMPL Youth Employment Initiative YEI HOME Asylum, Migration and Integration Fund
AMIF MARE European Maritime and Fisheries Fund EMFF REGIO Cohesion Fund CF REGIO European Neighbourhood Instrument ENI
REGIO European Regional Development Fund ERDF REGIO Instrument for Pre-Accession Assistance IPA(e) The CCI Number The fund(s) covered (FF) DG AGRI AGRI EMPL EMPL EMPL
EMPL EMPL EMPL MARE HOME HOME REGIO REGIO REGIO REGIO REGIO REGIO REGIO REGIO/EMPL REGIO/EMPL EMPL/REGIO EMPL/REGIO ALL Description EAFRD
ERDF+CF+ESF+EMFF+EAFRD+YEI (for Partnership Agreement) Code RD I4 EG SF M9 FM FS YE MF AM IS CF RF M1 M4 M5 M6 I5
M2 M3 MA M0 M8 The CCI Number The type of object (TP) Description Code Application (EGF) PA Cross-Border Programme (ETC) CB
Innovative Action at the initiative of the EC IA Interregional Cooperation Programme (ETC) IR Joint Action Plan JA Major Project MP National Framework (EAFRD) NF National Programme (AMF, ISF, EAFRD, IPA)
NP National Rural Network Programme (EAFRD) RN Operational Programme (ERDF, CF, ESF, EMFF, YEI, IPA, FEAD) OP PEACE Programme (ETC) PC Partnership Agreement PA Regional Programme (EAFRD)
RP SME Programme (ERDF, EAFRD) SM Simplified Cost Option Art. 14.1 (ESF) SC Technical Assistance Programme TA Transnational Programme (ETC) TN Nodes Nodes
The NODE is the point of access of a user User location (Country/Region) EC represented as single node Commission Depending on the MS, there can be: One node representing the whole country OR several sub-nodes representing each region (and a Top/Management node representing central management). Nodes Nodes: Hierarchy EUROPEAN COMMISSION DATA SENT DATA RECEIVED TOP NODE
ITALY SUB NODE TOSCANA SUB NODE SICILIA SUB NODE LAZIO Nodes Nodes: Definitions When 'current node' is Commission: only 'Other MS Documents' can be uploaded and sent by the MS
When 'current node' is 'Member State' (e.g. Croatia): All information can be edited by MS Official/Integral documents sent when the Object is sent to the Commission Data considered as sent to the Commission when status is "sent" AND "current node" is "Commission". The previous and current nodes can be verified in the initial search screen: Navigating SFC2014 Access SFC2014 To access SFC2014 go to the SFC Portal: https://ec.europa.eu/sfc/
Navigating SFC2014 Login ECAS Remark: Pay attention if the domain displayed is the correct one! Navigating SFC2014 Settings On the top right of the SFC2014 screen you will find: the "Help" option which will redirect you to the SFC2014 Portal your ECAS details + Logout option the node you are currently accessing SFC2014 with Your access profile (you can switch between profiles
when you have more than 1) the desired Language for the interface Navigating SFC2014 The Business Lifecycle STRATEGI C PLANNIN G PROGRAMMI NG CLOSUR E SUPPORT PROCESS UTILITIES
MONITORIN G Document Search Event Registration EXECUTI ON EVALUATI ON AUDIT Navigating SFC2014 Menu options By clicking on the different menu
options you will see a drop-down list of items with all the different objects Navigating SFC2014 Search and display To search in the Front-Office, select a menu item and choose your search criteria from the available fields You can use wildcards by entering % signs before and/or after the search text to broaden your search results Navigating SFC2014 Search and display To display a programme from the search results either: select the corresponding row (1) and double click on it
OR select the row and then click on "Show programme"(2) Navigating SFC2014 Inside the programme (1) Side bar menu with all the items and sub items (2) Type to search for something specific (3) Display all items and sub items or only the main items.
(4) To search programme, click "Search" for another on the tab Navigating SFC2014 Inside the programme Also in the left hand side menu: Documents (1) all the Documents uploaded by the MS and EC, with their ARES reference, together with the Snapshot & Acknowledgement documents (automatically generated by the system when the Pogramme is sent
to the Commission). History (2) History of actions performed with user and date information. Navigating SFC2014 Help Inside every object section there is a contextual help available by clicking on the question mark icon. Navigating SFC2014 CCI number search With the CCI number you can do a specific type of search that will list all
related objects at a glance. Click on the small arrow on the left side of the screen (1). A side bar will open with a field where you can enter the CCI number (2) and Search (3) Operational Programmes Operational Programme Decision OK Adopted by EC Return for modification SFC2014 Front Office
Member State Create an OP Work on it Validate it Send it WAVE / SFC2014 Create a new version Work on it Validate it Send it
European Commission Operational Programmes Operational Programme: Workflow Operational Programmes Operational Programme: Versions When the EC returns a programme for modification, the MS must create a new version Version increases by 0.1 (working version change) When the Programme is adopted and the MS needs to make changes the MS creates a new version Version increases by 1.0 (Major version change)
Operational Programmes Operational Programme: Versions An OP is returned to the MS when missing elements Allows MS to edit data and re-upload Official Documents Once returned, current node of the returned version remains 'European Commission' A new version must be created in order to edit and send a returned OP The new version is an editable copy of the previous one Must be validated and sent again Operational Programmes Operational Programme: Compare versions When a programme has more than one version, use the "compare to" function, by choosing the version you want to use as a comparison in the drop-down list: Operational Programmes
Operational Programme: Compare versions Information added/changed in the new version is highlighted in green Deleted information appears in red and is striked-through: Operational Programmes Print Reports can be generated in PDF and Word If you generate a report while in Compare Mode, deleted information appears in red and is striked-through whereas added/changed information also appears in red but is underlined instead. Other Objects
Other Objects All other objects from the workflow obey the same structure as the Operational Programmes in terms of features: help, compare, print etc. To check the specific details of each object go to the SFC Portal: https://ec.europa.eu/sfc/ In the 'Support Materials EC' section the menu on the left-hand side displays all the objects (e.g. Implementation Report) Document Management
Document Management Uploading Documents in SFC2014 can be done via: Structured Objects (e.g. OP, IR, Payment Applications) Structured data to be entered (values, text, tables) Documents uploaded as Associated Documents as either Integral or Referential document types Standalone Documents (e.g. Other Communications, Nonreception letters) Documents without data, uploaded and sent directly to the EC/MS Remark: Documents are only visible to the Commission when they have been SENT (the 'Sent Date' is completed) Document Management OPERATIONAL PROGRAMME Associated Documents Integral / Official
Data (Text, tables, values) Non-Integral / Referential Sent to MS when Object is Returned/accepted Independent of Object Status i.e i.e Other Other EC EC Document Document Dependent on Object Status i.e i.e EC
EC Observations Observations Document Management Document Management Integral/Official documents can only be uploaded/sent when an Object is in a specific status and upon a specific action Operational Programme Documents: Integral EC Observations OP Status = Sent Integral Admissibility letter
OP Status = Sent Referential Other EC Document Any OP Status Return OP Document sent/ OP Returned Admit OP Document Sent / OP Admissible Click 'Send' link
Document Sent Notifications Notifications Informs users about events occurring within the objects: status changes, incoming/outgoing documents, deadlines 3 types of Notifications for SFC2014: 1. Event Notifications 2. Notifications as Officials in Charge 3. Deadline Notifications for Authorities Notifications Event Notifications In SFC2014, click on the UTILITIES menu (1) and then on the Event registration menu item (2)
Users are in charge of subscribing/unsubscribing themselves for Event Notifications via this functionality. Notifications Officials in Charge The concerned user can add his/her email address in the General > Officials in charge section of the object (e.g. Operational/National Programmes) Users are in charge of adding or removing themselves from this section Notifications Authorities
Automatic Notifications are sent out to the Authorities to warn of upcoming deadlines. Sent on specific dates pre-defined in the system Sent to the most recently accepted Authorities information from either: The Authorities section inside the OP: OR via the Designation of Authorities functionality (Programming menu). Practical Demonstration Practical Demo: OP & Amendment Reception of an OP in SFC2014 verification of data, upload of an admissibility letter, upload of Other EC document (to be sent manually) admission of OP (and sending of admissibility letter), reopening of OP (to see that the
status is back to sent), return the OP to MS Accept an OP for Decision Creation and upload of Decision and link to OP Upload & Send Standalone Documents Support Documentation Support and Documentation SFC Support Portal: SFC EC Support Material (Latest Information, Regulation sources, Documentation, Guides, Videos):
Portal To access the SFC Portal go to: https://ec.europa.eu/sfc/ Support Documentation News The "News" displays information about the latest releases, planned/unplanned downtime, upcoming deadlines and other important information Support Documentation Support Materials EC Support Documentation My SFC
Contains targeted information related to your roles and funds This section requires to display the available documents Question & Answer Session Questions Thank you for your attention!
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