Central HR Hiring Process Hiring Process Objectives 1.

Central HR Hiring Process Hiring Process Objectives 1.

Central HR Hiring Process Hiring Process Objectives 1. Understanding Central HRs role in Hiring Process 2. Overview of Hiring Process by Pay Group and Location a. Detailed Focus on Central HR 3. Requirements and Tips 4. How Central HR Can Better Serve You LOUISVILLE.EDU Hiring Process NEW OR VACANT Manager writes job description New Org Chart Need to hire Review existing job description for any changes Vacant Org Chart LOUISVILLE.EDU

Hiring Process Types of Hires After the requesting department completes their normal internal processes which include, but are not limited to, approving budget, creating JDF and updating organizational chart, etc. for a new or vacant position, route your requests to: Belknap Pay Group A12 - Administrators B24 - Classified Staff (37.5 Hours/Week) B25 - Classified Staff (40 Hours/Week) D12 - Doctoral Trainees H12 - House Staff Hiring Process Managed By Belknap Faculty Affairs Central HR Central HR Central HR Business Operations F11 - Faculty (10 Monthly Payments) Belknap/HSC Faculty Affairs F12 - Faculty (12 Monthly Payments)

P12 - Professional/Administrative Staff G12 - Graduate Fellows/Assistants L11 - Contract Lecturers L12 - Contract Lecturers S26 - Students (Hourly) S26 - Students (Federal Work Study) T12 - Casual Salaried T26 - Casual Hourly AFB - Visiting Scholars AFM - Athletics Belknap/HSC Faculty Affairs Central HR Business Operations** Business Operations** Business Operations** Business Operations** Business Operations** Business Operations** Business Operations** Central HR Athletics/Central HR SOM (HSC) Dental, SON, SPHIS (HSC)

Shelby/Other CBC Must Post Jobs w/HR HR Compensation HR Compensation HR Compensation Follow Existing Procedures Onbase ATH Onbase ATH Onbase ATH Onbase ATH Onbase ATH Onbase ATH Follow Existing Procedures HR Compensation HR Compensation HR Compensation Follow Existing Procedures HR Compensation HR Compensation

HR Compensation Follow Existing Procedures Onbase ATH Onbase ATH Follow Existing Procedures Follow Existing Procedures Follow Existing Procedures Follow Existing Procedures Follow Existing Procedures Follow Existing Procedures Follow Existing Procedures Onbase ATH Onbase ATH N/A N/A HR Compensation HR Compensation N/A Yes Yes Yes Yes

No Yes Yes Yes No* No* Yes Yes Yes Yes No Yes Yes No No Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes No Yes Yes Yes Yes *CBC required if working with minors. **businessops.louisville.edu (portal) Please note: If visiting scholar is being considered please contact human resources immediately. LOUISVILLE.EDU Hiring Process Compensation and Position Management Position Authorization Requests (PAR) may not be entered until you receive the compensation classification letter. PARs are required for the following:

Generate a new PCN (Position Control Number) Activate a vacant position Reclassify a vacant position Correct budget for position Establish FTE and standard hours If Business Operations manages your transactional needs contact them to enter the PAR. LOUISVILLE.EDU Hiring Process Search Committee Tips Diverse search committees: should be established prior to posting the position are required when positions are underutilized may still be used if the position is not underutilized

provide different perspectives and ensures that all qualified candidates are considered PER 2.01, Recruitment and Selection policy requires training at the onset of the recruitment process: Search Committee Training Hiring without a Search Committee Training LOUISVILLE.EDU Hiring Process Job Posting Preparation Tips Things to consider: Use job description to create job ad Use preferred qualifications as nice to haves Determine related degrees before job posting Use applicable grant funded statement, for example: Position is funded for 1 year from date of hire Position is renewable on an annual basis contingent on funding Position will end on February 13, 2121

Deadline to Submit Wednesdays by 5pm If Business Operations manages your transactional needs contact them to enter the job posting. LOUISVILLE.EDU Hiring Process Applications How to Review and Screen Applicants: 1. Ensure applicants meet* all the minimum requirements (candidates who do not meet minimum requirements cannot be considered) 2. Ensure the work experience is directly related* to the duties in the job ad 3. Review both application and resume * If in doubt, please ask your employment representatives Rate your candidates in three groups: A Exceeds minimum requirements and has preferred qualifications B Meets minimum requirements C Does not meet minimum requirements LOUISVILLE.EDU

Hiring Process Applications Things to consider when reviewing candidates work experience: Direct work experience = 1:1 credit given Indirect work experience = partial credit given * If in doubt, please ask your employment representatives LOUISVILLE.EDU Hiring Process Did you know? HR is available to review top candidates prior to interview to ensure they meet the minimum requirements. LOUISVILLE.EDU Hiring Process Minimum Requirements Example Lab Research Tech IV

Candidate #1 Bachelor's degree in Biology, Anatomy, EDUCATION: Chemistry, or related field and two years of Bachelor of Science in Physiology University experience. Additional experience may be used on a one-to-one basis to offset the educational requirements. Provide pre and post-surgical care for Major duties include: USDA and non USDA animal species. Maintenance of USDA required clinical records, monitoring of vital signs, and Administration of medication to animal of Louisville

EXPERIENCE: Physical Therapy Tech - (2016-present) Personal Trainer - (2015-2016) Wellness Coach - (2014-2015) Veterinary Technician - (2012-2015) species LOUISVILLE.EDU Hiring Process Minimum Requirements Example Candidate #2 Lab Research Tech IV Bachelor's degree in Biology, Anatomy, Chemistry, or related field and two years of experience. Additional experience may be used on a one-to-one basis to offset the educational requirements.

EDUCATION: Harrison College Associates degree: Culinary Arts EXPERIENCE: Company A, Laboratory Tech IV - 9/22/2016 to Present Completed daily health checks on animal species (pre and post operation) Performed daily neurological exams on animal species Administered treatments when veterinary staff was not available Major duties include: Provide pre and post-surgical care for USDA and non USDA animal species. Maintenance of USDA required clinical records, monitoring of vital signs, and Administration of medication to animal species Assisted in the recovery of animals post operation Company B, Laboratory Tech III - 12/1/2011-12/31/2016 Performed anesthesia on large USDA animals and rodents for

procedures/surgeries Placed intravenous and arterial catheters in large animals and lagomorphs Drew blood from large animals and rabbits, including jugular and arterial draws LOUISVILLE.EDU Hiring Process Discussion Which 1. 2. 3. candidate meets the minimum requirements of the position? Education Related degree or specific degree Experience Direct or indirect related experience Is offset applicable Equivalent combination of education and experience * If in doubt, please ask your employment representatives LOUISVILLE.EDU

Hiring Process Interview Tips Ask same questions to all candidates who interview Keep all questions job-related Avoid illegal questions Document questions and answers Do not make inappropriate comments on your notes (subject to open records) Keep recruitment files and interview documents for 3 years then destroy LOUISVILLE.EDU Hiring Process Updating Candidate Status As you review applications enter dispositions on those that do not meet the minimum qualifications A disposition reason must be entered for each candidate Interview details must be entered for each candidate interviewed (highest level) LOUISVILLE.EDU Hiring Process

Offer Panel Comments, Comments, Comments!!! Job offers must include specific job-related information as to why the applicant is the preferred candidate Describe how the preferred candidate meets the minimum requirements (a statement saying, meets minimum requirements is not acceptable) List any preferred qualification/experiences If Business Operations manages your departmental transactional needs contact them to enter the offer and update the offer panels LOUISVILLE.EDU Hiring Process Things to Remember Search committee training and hiring without a search committee training is required; PER 2.01, Recruitment and Selection policy Determine related degree fields before job posting Use applicable grant funded statement in job postings Deadline for submission of job postings is Wednesday by 5pm Only consider experience that is transferable to the duties of the vacancy HR is available to review top candidate applications before you interview Do not make inappropriate comments on your notes (subject to open records) Keep recruitment files and interview documents for 3 years then destroy Comments, Comments, Comments If in doubt, call Central HR

Additional Hiring Resources http://louisville.edu/hr/employment/managers/hiring-resources-and-training LOUISVILLE.EDU HR to You http://louisville.edu/hr/hrtalks-hrlistens LOUISVILLE.EDU

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