Overview - robeson.k12.nc.us

Overview - robeson.k12.nc.us

Microsoft Word 2013 Lesson 5 Managing Text Flow 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 1 Page Layout Tab This tab contains groups of commands that produce a formatted documents layout for the entire document or sections of the document. 02/29/2020

2 Setting Page Layout The layout of a page helps communicate your message. Although the content of your document is important, having correct margins, page orientation and paper size all help the documents readability and appearance. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 3 Margins White space that borders the top, bottom, and sides of

a document. By default, 1 is the margins in Word. You can select preset margins or set Custom margins. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 4 Set Margins Click Custom Margins to open the Page Setup dialog box shown at right. Notice at the bottom of

The Page Setup dialog Box that you have Another drop down option. This allows you to apply To the entire document or Just part. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 5 Page Orientation In the Page Setup group of the Page Layout tab, you can click the drop-down arrow to display the Orientation menu. Portrait = commonly used for business documents. The document is taller than wider.

Landscape = used for brochures, graphics, tables. Document is wider than taller. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 6 Another Way to Select a Page Orientation By clicking the File tab, and then click Print, you can preview the document in Backstage view. Under Settings, you see another way to change the Orientation. Also, notice you can access Page Setup dialog box from the Print screen. It is good practice to preview your document

before printing to ensure the text will print correctly. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 7 Choose a Paper Size From the Page Setup group of the Page Layout tab, click the dropdown arrow to display the Size menu. A variety of preset Sizes are shown. Selecting a paper size can also be Done in the Backstage View under

Settings. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 8 Working with Breaks Word automatically starts a new page when the text reaches the bottom of the page. However, you might want to control where a page or section breaks. You can insert and remove these breaks and also control hyphenation or set nonbreaking spaces in Word. 2014, John Wiley & Sons,

Inc. Microsoft Official Academic Course, Microsoft Word 2013 9 Insert a Manual Page Break A page break is the location in a document where one page ends and a new page begins. Manual page breaks display as a single dotted line with the words Page Break in the center when you turn on the Show/Hide button. 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 10 Insert a Manual Page Break On the Page Layout tab, in the Page Setup group, click the drop-down arrow to display the Breaks menu. The Breaks menu appears, as shown at right. Select Page from the menu and a manual page break is inserted, and text is forced to the next page. Page break will begin at Location of your cursor. 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 11 Insert a Manual Page Break Another option to insert a manual page break is to position the insertion point where you want the break and press Ctrl+Enter to enter a manual page break using the keyboard shortcut. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 12

Remove a Manual Page Break select the Page Break marker. (remember you may have to turn on the show/hide) Press the Backspace key. The page break is deleted. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 13 Section Breaks A section break is used to create multiple sections in the same document. You can create different sections on the same page. Each section can have its own layout or formatting. A section break appears with a dotted double line

labeled Section Break. You can select and delete section breaks just as you can remove page breaks. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 14 Type Description Next Page Inserts a section break

and starts the new section on the next page Continuous Insets a section break and starts the new section on the same page Even Page Inserts a section break and starts the new section on the next even numbered page

Odd Page Inserts a section break and starts the new section on15 the next odd numbered Section Break Options There are 4 available options for creating Section Breaks in Word: 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word

2013 Section Breaks Section breaks can be used to change the types of formatting for: 1. Columns 2. Footnotes and endnotes 3. Headers and footers 4. Line numbering 5. Margins 6. Page borders 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 16

Hyphenation Hyphens are used to join words and separate syllables of a single word. When a word has a hyphen, the different parts of the word can appear on different lines. By default, hyphens are turned off in Word. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 17 Insert Hyphens in a Document Found on the Page Layout tab, in the Page Setup group.

Click the Hyphenation drop-down arrow to view hyphenation options. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 18 Insert Hyphens in a Document The Manual Hyphenation dialog box stops at the first suggested text for hyphenation. Manual Hyphenation allows you to determine where to hyphenate the word by clicking Yes, No, or Cancel, and you can decide where to position

the insertion point. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 19 Insert Hyphens in a Document Click the check box to Automatically hyphenate document and the document is automatically hyphenated. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

20 Insert Line Numbers Displaying the line numbering makes it easy to reference specific places in the document. Line numbering places a number to the left of each line. You can start a new number by page or section or suppress line numbers. Page Layout tab, in the Page Setup group, click the Line Numbers drop-down arrow to display the menu. By default, None is selected.

Select Continuous. The line numbering is now turned on and each line where text appears is numbered. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 21 Insert a Nonbreaking Space Word determines when to wrap text to the next lines as it reaches the right margin. In some cases you might want to keep text

together such as in a date, telephone number or proper name. Keep in mind that the insertion point of the nonbreaking space will happen where your cursor is located in the document. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 22 Steps to Insert a Nonbreaking Space

Click the Insert tab, and in the Symbols group, click drop-down arrow on Symbols, and then click More Symbols to open the Symbols dialog box. Click the Special Characters tab, and then select the Nonbreaking Space option in the Character list. Click Insert, and then click Close. Shortcut = Control + Shift + Space bar Note: to keep text together, you must select all spaces between words and insert the nonbreaking space option in the Symbol dialog box. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 23

Inserting Line Breaks Using the line break instead of beginning a new paragraph keeps text together when changing the alignment in a document. A nonprinting curved left arrow appears (instead of the paragraph mark) in the document showing you have used the line break command. Press Shift+Enter to insert a line break. The insertion point is moved to the next line. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 24 Widows and Orphans

Word provides options for keeping the text lines together and avoiding single lines of text at the top or bottom of a page. By default, the Widow and Orphan control is enabled (ON) Widow = the last line of a paragraph that appears as a single line of text at the top of a page. Orphan = the first line of a paragraph that appears at the bottom of a page. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 25 Widow/Orphan Control Steps: Home tab, in the Paragraph group,

click the dialog box launcher. The Paragraph dialog box appears. Click the Line and Page Breaks tab In the Pagination section, click the check box to select Widow/Orphan Control; then click OK. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 26 Keeping a Paragraphs Lines on the same page To keep all sentences of a paragraph on the same

page, you can use Words Keep lines together command. By default, the keep Lines Together feature in Word is OFF Steps: 1. Select the paragraph 2. Open the Paragraph dialog box 3. Click to select the Keep lines together box from the Lines and Page Breaks tab 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 27 Keeping Two Paragraphs on the Same Page

Word considers any line of text followed by a paragraph mark to be a paragraph. To keep two paragraphs on the same page, you select both paragraphs and then in the Line and Page Breaks tab of the paragraph dialog box, click to select Keep with next check box. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 28 Forcing a Paragraph to the Top of a Page Automatic page breaks usually happen at acceptable places in a Word document, but there might be times when you need to force a paragraph to the top of a

page. A nonprinting character appears beside the text. This lets you know that a formatting change has been made in the document. To remove this type of page break, you need to change the paragraph formatting. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 29 Steps to Force a Paragraph to the Top of a Page

Be aware of where your insertion point is. On the Home tab, in the Paragraph group, click the dialog box launcher. The Paragraph dialog box appears. On the Line and Page Breaks tab, click to select the Page Break Before box; then click OK. Using this command forces text to the top of a new page. Notice that you cannot actually see a page break in the document. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 30

Columns Columns are vertical blocks of text in which text flows from the bottom of one column to the top of the next. Newspapers, magazines and newsletters are formatted in columns to add interest and improve readability. Text formatted into columns produce shorter lines and a white space between columns. By default, Word documents are formatted as single columns. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 31

Create Columns Columns can be created using the Page Layout tab, in the Page Setup group, click the dropdown arrow to display the Columns menu. The Columns menu appears, as shown at right. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 32 Formatting Columns

You can customize column formats to fit the text and purpose of your document. Using the columns dialog box, you can apply column formatting to the whole document or a selected part of the document only. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 33 Format Columns Be careful of where your insertion point is since that is

where the columns will begin. On the Page Layout tab, in the Page Setup group, click the drop-down arrow to display the Columns menu. Select More Columns. The Columns dialog box appears, as shown below. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 34 Format Columns

By changing the number of columns, the width automatically changes. Click the Line between check box to add a check mark. This option places a vertical line between the columns. Notice that when you set columns, they appear on the horizontal ruler as gray spaces. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 35 Change Column Widths

Column widths can be even or you can specify varying column widths. Word provides an option to keep the columns the same by selecting the Equal Column Width option. When the settings are changed for the width, all columns will be affected with the changes. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 36 Inserting a blank page into a document Rather than pressing the Enter key enough times to insert a blank page, Word provides a Blank Page Command.

You can insert a blank page at any point within a document. Be aware of where your cursor (insertion point) is and click on the Insert Tab. In the Pages group click on the Blank Page command. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 37

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