Introduction - King Abdullah University of Science and Technology
TO GET OR NOT TO GET: THE KAUST LIBRARY E-RESOURCES ACQUISITION EXPERIENCE Presented by Rindra M Ramli, Access and Digital Services Spec, Ola Kabli, Electronic Resources Acquisition Coordinator KAUST Library,
Kingdom of Saudi Arabia https://flic.kr/p/9KhaNU Agenda
Introduction Brief History of KAUST Library background Early beginnings Roles (TADS) Challenges Conclusion Introduction
http://www.flickr.com/photos/nickledndimed/5258623375/ History http://www.carboun.com/wp-content/uploads/2010/04/1253462861-kaustcampus.jpg History Inaugurated in September 2009 Mission: Addressing the scientific challenges in field of energy and
environment Located: 80 km North of Jeddah Started with endowment fund of $10 billion About KAUST 3 main divisions: Mathematics & Computer Science Physical Sciences
Chemical & Life Sciences Demographics (2010): 36% - KSA and ME 34% - Asia 21% - Americas 5% - Europe and 4% - Africa About KAUST About KAUST
VAN__0066_KAUST_Campus_Libra ry_Interior1.jpg KAUST Library a place of gathering and learning, and at this university the library serves this function, providing informal settings for scientists to share thoughts and ideas. Group study areas and informal lounges are located throughout the library, and a caf is integrated at the entry, blurring
the boundary of formal and informal knowledge sharing. (Architects, 2011) KAUST Library Library Staff: Administrative, Technical and Digital Services, Research International composition: Saudi Arabia, United States, Singapore,
Canada, India, Africa KAUST Library Priorities Students: Place for collaborative work, events and programs Faculty: Networked access to the current journal literature of science
Early Days London Meeting in 2008 Survey conducted on faculty members https://www.flickr.com/photos/[email protected]/5473467215/ Early Days 2009: Library commences operations
Creating purchase orders and processing payments Approving the purchase orders for payments Enabling access to the subscribed electronic resources Maintaining e-resources administrative and contacts information in the library system
Documenting and updating all license agreements (soft copies and hard copies) in librarys intranet, Sharepoint Creating the acquisition (Technical TADS Staff http://www.circlecinema.com/wp-content/uploads/2010/01/Silhouette-Business-Team-cropped-longe1301081946528.jpg Budget Allocation Library Management Team:
Discuss the budget Acquisition / Cancellation of electronic resources https://www.flickr.com/photos/lendingmemo/11702261845/ Acquisition and Payments ERAC Work closely with Subject Specialist
Registration of publishers Request quote & invoices from publishers Create Purchase Order (PO) Get approval for PO Acquisition and Payments ERAC Automatic emailed to publisher and
requester Approved PO and invoices are passed to admin section and finally to University Finance Monitor and ensure that payments are expedited Add payment details into Sharepoint Admin Information
Electronic Resources (Sharepoint) Publishers Name Product Title
Purchase Order Number Prices Payment Status Access status Workflow 1. Approved e-Resource package 2. Registration /
Obtain Quotes / Invoices 3. Creation of Purchase Order (PO) 4. Approval of PO 5. PO &
Invoices passed to Admin to Finance 6. Payments by Finance Challenges http://successtelevision.com/images/bold.jpg
Access ADSS Approved PO and relevant information are passed to ADSS Request information from publishers: Subscribed titles for both electronic journals and electronic books Website URL for access Administrative URLs and related information
from the publishers Links to online guides / tutorials Provision of IP authenticated ranges for access activation Access ADSS Approved PO and relevant information are passed to ADSS Updates ejournal packages Updates database title A-I
Verify titles Reports errors / title discrepancy Access Metadata Specialist Obtain MARC file from publishers / OCLC for ebooks Batch process the file Ensure and verify that titles, URLs are working Enable on and off campus access
Workflow Reques Ensure access activation Ejournals, Ebooks, Database A and I t titles Update Resource title, description, Updat URL
ERM, Ejournals A-Z and Marc e (Ebooks) titles Verify titles and URL are correct Repo Report to publisher / vendor for any discrepancy rt Access SL / SC
Systems implementation, maintaining, upgrading Technology exploration and evaluation Miscellaneous technology support Communication and coordination Admin Information Electronic Resources (ERM/Sharepoint)
Contact Information Activity Logs E-Resources Admin Information Tickler License
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