2017 Audit Status - HSE

2017 Audit Status - HSE

1 Business Assurance Committee (BAC) Meeting 8 th March 2018 Health, Safety & Environmental Management System 2018 HSE MS Rollout 1 May 2018 Health, Safety & Environmental Management System (HSE MS) Guide

Welcome to PDOs HSE MS. This presentation will explain: What the HSE-MS is. Why was it simplified. Whats in and whats out of the HSE-MS. How it is controlled. Where do you find it. And provide some examples of the simplified HSE-MS Processes. So lets get started!!

HSE MS Rollout 1 May 2018 What is PDOs HSE-MS? PDO obeys the laws of Oman, as well as requirements of its shareholders an stakeholders. It does this by identifying what these requirements are, and then captures these in the form of the business policies and practices of the PDO Control Framework. These consist of different documents (Policies, Code of practice, Procedures and Specifications, which direct how work is done within PDO. The HSE MS is thus the collection of these requirements that are needed to manage health, safety and environment activities and it;

Ensures compliance with Oman legal requirements Helps protect employees Includes ISO 14001:2015 requirements (Environmental management) Includes ISO 45001:2018 requirements (Occupational Health & Safety) is a process based system. (Each activity has inputs and outputs) Includes core operational requirements. Presents activities on as 1 page processes Links activities where required. Eliminates duplication Is easy to use and access

HSE MS Rollout 1 May 2018 Whats in and whats out of the HSE-MS? In the HSE MS 20-30% This is the part that matters!!! In HSE_MS

1. Process flow diagrams replace procedures. These define the steps of an activity or task. They define the Why, What Who, Where When and How. Example: The Steps to be followed in getting PTW approval for welding a pipeline 2. Specifications are kept in the Corporate Management System (CMS) and are linked where required. Specifications describe measurable criteria (how many / how much) Example: SP-2000 vehicle requirements 3. Supporting documentation. Example: Checklists, templates, Reference documents, Legal requirements, Forms. OUT of the HSE MS 70 - 80 % of the document was not addressing the activities

involved NOT IN HSE-MS 4. Old style Procedures. These are replaced by Process Flow Diagrams 5. Guidelines: Process flows are clear enough. There is no longer a need for guidelines. HSE MS Rollout 1 May 2018 How is the HSE-MS controlled? PDO personnel access from the Intranet. Intranet users have direct access to all documents. Contractors access from the internet. If a document is Restricted A message stating document unavailable will appear on screen) and access is then via Contract Holders.

HSE-MS is centrally coordinated for change management. Compliance to the HSE-MS is not negotiable! Version control information on each page? HSE MS Rollout 1 May 2018 How is the HSE-MS controlled? Always available on website (Electronically) Always current: As changes are approved, they are published. PDO personnel access from the Intranet.

Contractors access from the internet. No hard copies printed for distribution! NB: Working copies are only valid for 1 day BUT ONLY IF THE PERSON PRINTING THEM SIGNS AND DATES THE COPY MANUALLY AND RE-SIGNS IT IF THEY USE IT AGAIN ON ANOTHER DAY!! Undated copies, or copies older than 1 day are uncontrolled. HSE MS Rollout 1 May 2018 Where do you find the HSE-MS? (Contractors)

For PDO Employees, there is a link on the HSE website. This link will open the simplified HSE MS. http://pdointernet/hseforcontractors/Index.aspx For contractors there is a link on the HSE for Contractors website. This link will open the simplified HSE MS. http://www.pdo.co.om/hseforcontractors/Index.aspx The current procedures will remain available until 30 June 2018. All users of the HSE MS to access and use the simplified HSE MS. If you experience problems with the site, or find errors with links, or errors with some of the processes, you are requested to report these to the Document controller using the link on the website.

HSE MS Rollout 1 May 2018 Where do you find the HSE-MS? (PDO) HSE MS Rollout 1 May 2018 Where do you find the HSE-MS? (PDO) New System

HSE MS Rollout 1 May 2018 Where do you find the HSE-MS? (Contractors) On the same page as old system Select for New system HSE MS Rollout 1 May 2018

New System HSE MS Rollout 1 May 2018 New System This log allows quick check if any changes

have occurred to your document HSE MS Rollout 1 May 2018 New System HSE MS Now has 6 NEW elements

Leadership, Planning, . HSE MS Rollout 1 May 2018 New System Each element has different sub-elements,

HSE MS Rollout 1 May 2018 New System Each element has different sub-elements,

HSE MS Rollout 1 May 2018 New System HSE MS can be accessed from both access points and go to same place in system

HSE MS Rollout 1 May 2018 New System Example : Incident nonconformity and corrective action PR1418 HSE MS Rollout 1 May 2018

New System HSE MS Rollout 1 May 2018 PR-1418 Example 1: Team selection Blank Terms of Reference template Who must do each

activity Checklist for competency What must be done HSE MS Rollout 1 May 2018 New System

HSE MS Rollout 1 May 2018 PR-1418 Example 2: Investigation Steps to deliver investigation and who does what! Immediate causes identification and evidence gathering

Root cause analysis ICAM Templates System failure identification Templates MDIRC Reporting templates HSE MS Rollout 1 May 2018

New System ISO 45001 (Previously OHSAS 18001) Elements HSE MS Rollout 1 May 2018

ISO 45001: 2017 Elements (Occupational Health & Safety Environment) ISO 45001 Requires incident nonconformity reporting and investigation HSE MS Rollout 1 May 2018 New System

Arrive at same processes as Enterprise view! HSE MS Rollout 1 May 2018 New System

ISO 14001 Elements HSE MS Rollout 1 May 2018 ISO 14001: 2015 Elements (Environment) ISO 14001 Requires incident nonconformity reporting and

investigation HSE MS Rollout 1 May 2018 New System Arrive at same processes as Enterprise view!

HSE MS Rollout 1 May 2018 New System 2 other ways to find documents Search for a document or

Lists all HSE MS docs HSE MS Rollout 1 May 2018 Either type in what you are looking for Or scroll down until you find what you are looking for

HSE MS Rollout 1 May 2018 New System Quick access to HSE Related forms, checklists & templates

HSE MS Rollout 1 May 2018 HSE MS Rollout 1 May 2018 New System This opens the Corporate management System (CMS) where

Specifications are maintained. NOTE This is not available to contractors HSE MS Rollout 1 May 2018 New System

Opens a list of the more important Codes of practice HSE MS Rollout 1 May 2018 New System This provides an inhouse definition of the

various HSE terms used HSE MS Rollout 1 May 2018 New System This is where you make suggestions or report errors

HSE MS Rollout 1 May 2018 New System Provides details for reporting or requesting support

HSE MS Rollout 1 May 2018 New System A series of Frequently asked questions with answers HSE MS Rollout 1 May 2018

New System Useful system information but not essential reading! HSE MS Rollout 1 May 2018

New System Select to see what definitions are used in system See next slide for screen shot

HSE MS Rollout 1 May 2018 New System Definitions HSE MS Rollout 1 May 2018 New System

See next slide for screen shot Explains the parts of the system HSE MS Rollout 1 May 2018 New System Introduction HSE MS Rollout 1 May 2018

New System Describes all the different boxes, buttons &symbols used in system HSE MS Rollout 1 May 2018

New System Onscreen symbols Activity done by Supervisor Document not available in HSE MS Decision required Checklist needed to do activity, etc..

HSE MS Rollout 1 May 2018 New System Explains how to move around in system HSE MS Rollout 1 May 2018

New System Clicking in hsepoc will open home page This button is a quick way to Move back 1 page only

HSE MS Rollout 1 May 2018 New System HSE MS Now has 6 NEW elements HSE MS Rollout 1 May 2018

New System Each element has different sub-elements, HSE MS Rollout 1 May 2018

New System Both points display HSE MS elements The HSE MS can also be accessed from here! HSE MS Rollout 1 May 2018

New System Enterprise View (HSE MS Elements) & sub-elements HSE MS Rollout 1 May 2018 New

System HSE MS Rollout 1 May 2018 New System This is how HSE Corporate supports line

HSE MS Rollout 1 May 2018 MSE1 Activities: Overall MSE3 activities: PR-1418 Notification, reporting & followup procedure

MSE4 Activities: PR-2160 Pre-start up audits HSE MS Rollout 1 May 2018 New System

This is how the HSE Policy is developed HSE MS Rollout 1 May 2018 New System Explains how to create a Hard copy of a screen

HSE MS Rollout 1 May 2018 The Simplification Process HSE-MS reduced to 6 management system elements (Called an Enterprise view) Includes requirements of ISO 45001:2018 (H&S) and ISO 14001:2015 (Env). HSE procedures revised into processes (Each process consists of an input, the actual activities for the process itself, and delivers an output. Input and approval obtained from process owners (Content owners) Each process fits on 1 page.

Each process limited to 16 activity blocks. Activity wording per block limited to 12 words, including responsible person title. Responsibility for each activity defined Each activity block starts with an action verb Processes converted to web data Published on website How to use the HSE-MS Navigation To access any part of the HSE MS, move the mouse cursor over the menu at the top.

If a menu item contains a sub-menu, moving the mouse over the item will immediately expand the menu displaying the sub-items. Any sub-item can then be selected. When the cursor arrow becomes a HAND then you can click on it The BACK button on the menu bar will take you back to the previous screen To search for any specific top click on the INDEX button in the side menu bar To get to the MAIN SCREEN click on the HOME button in the side menu bar To see more detail on a process flow diagram, click on the BUTTONS alongside the process blocks and text will pop up. Click outside the popup to CLOSE it. To EXIT the system click on FILE and EXIT

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